Job Descriptions

Board Job Descriptions

President
The President will:
• Oversee all board activities
• Schedule, set up, and chair regular board meetings and the Annual General Meeting
• work with Vice-President and Secretary to prepare agendas
• oversee committees and act as an ex-officio member
• oversee EFA activities and events
• work with Director - Industry Liaison to communicate and maintain good relationships
with various other organizations
• liaise with other organizations
• maintain good communication with EFA members
• assist in developing policies in tandem with the Board
• Oversee strategic planning (with Vice-President)
• Liaise with librarian

Vice-President
The Vice-President will:
• in the absence of the President, chair all meetings of the EFA
• work with President to prepare agendas
• assist President as required
• monitor the EFA email account
• assemble supporting documents and write grant proposals
• develop and implement a strategy to secure funding from government and
corporate
• entities in a manner that supports the strategic needs and goals of the EFA
• take a lead role in identifying diverse funding opportunities
• ensure compliance with grant requirements from funding agencies
• maintain records of grant submissions and outcomes
• assist in developing policies in tandem with the Board

Treasurer
The Treasurer will:
• prepare yearly budgets as well as committee and large event budgets
• receive and deposit any money paid to the EFA into the EFA’s bank account
• keep an account of the EFA’s funds
• present a detailed account of the EFA’s books to the Board or any member in good
standing whenever requested
• provide the year-end detailed accounting to the auditors elected at the AGM
• present a financial statement at the Annual General Meeting
• assist in developing policies

Secretary
The Secretary will:
• create meeting agendas with President and Vice-President
• attend all meetings of the EFA and of the Board
• will record accurate minutes at these meetings
• in the Secretary’s absence, another Board member will record minutes
• distribute meeting notices and supporting documents
• keep track of all correspondence of the EFA Board and file all documents requiring
permanent retention in the corporate minute book
• keep a record of all EFA members and their addresses
• collect and receive annual membership fees and submit to Treasurer
• record EFA event attendance

Director of Social Media/Communications
The Director of Communications will:
• keep up to date the EFA Website and social media accounts
• Prepare newsletters, with assistance of Director of Public Relations
• ensure quality control of all information released
• develop and implement social media strategies
• create and implement advertising to raise awareness among members and the public
• assist in developing policies

Director of Events
The Director of Events will coordinate small events and programming as well as the Annual
General Meeting by:
• leading committee to plan events including:
o booking venue
o contacting facilitators
o coordinate set-up and clean-up for all events
o maintain supplies for events
• assist in developing policies
NOTE: If this position cannot be filled by a board member, the role may be filled by a
 volunteer

Director of Public Relations
• Connect with Edmonton Music and Speech Arts Festival to prepare scholarship requirements
• Connect with other organizations
• ArtsVest - participate and administer (communicate with ArtsVest; complete evaluations; set up mentor meetings; etc.)
• Prepare newsletters with Director Communications

Directors at Large
Directors at Large will:
• attend board meetings
• provide high-level oversight of Board activities
• participate in committee work as needed
• assist in developing policies

Librarian
The Librarian will:
• oversee the collection and lending duties.
• send library reports to the EFA annually and as requested
• attend Board meetings

Volunteer Positions:
Past President
The Past President will:
• act as a resource for current board members to ensure continuity of knowledge